Data Mapping

Documentation makes up the top three reasons that staff report leaving, data mapping cuts documentation by 50% on average!

Purpose

MTM has offered expert data mapping consultation for organizations all over the country. Data Mapping is completed for multiple reasons, including optimizing assessment flows, data capture time frames and to more effectively manage an Electronic Health Record/Electronic Medical Record purchase and implementation.

For those looking to implement a new system, data mapping is not additional work to what you will be doing with your EHR/EMR vendor. Instead, this highly individualized consultation with MTM will give you critical information to aid your selection of the best vendor for your needs. This task on average is equal to 80% of the work teams invest when adding a new system, so shortens your implementation time and will ensure your organization is equipped with the internal system and process knowledge to choose the product that will best suit your needs.

Process

  • Expert consultation from MTM consultants with extensive experience in access flow and form layout optimization for statewide projects and individual organizations across the country.

  • Introduction/Planning Meeting to explain the Excel data mapping worksheet.

  • Immediate follow up for all questions via email as the team works on their data entry.

  • Up to 10 follow up meetings (Based upon the team's progress) to review the team's input and help them finalize their layout.

  • A final output of the form layouts with the impacts of the changes, and a full layout of the data elements to be captured in the new system that can be utilized by those coding it.

  • Access to the MTM Services' resource library.

  • Access to copyright protected data capture, calculation and report tools from the MTM Services resource library relevant to the consultation purchased.

Timeframe: Work completed at the organization's pace (Average work time is 5 to 6-months).

Outcomes:

● Reduction in number of data points collected

● Streamlined Workflows

● Generate a significant Risk Reduction.

● Ultimate result of the consultation will be a significant savings on time spent in processes versus what is happening now.

MTM Team

President, Senior SPQM Data Consultant and Senior National Council Consultant